Examples
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Examples

Entering a New Group Event

In this example, you'll enter an event. You need to arrange a meeting on the next Monday regarding launch of your new Product. Your boss Joan Holden will be the event chairwoman owner, and you, Jack Smith, will be the event organizer. There will be two more attendees (participants): Peter Krzinski and Kirsten Friese. Joan gave you the program of the meeting. The appointment will start at 12 noon and end at 1 pm. The same appointment should be scheduled (recurred) each Monday.

  1. Using the Date Navigator, go to the next Monday.

  2. Choose the Actions->New Event..., or select the area between 12 noon and end at1 pm, and start typing the event title.

  3. Enter a suitable title. It's important to choose the right brief description, because this is the only field that can be searched. We suggest that you enter Product launch event.

  4. Enter the detailed event program into the largest rectangle area. For the sake of this simple example, enter Introduction, The Plan, Conclusion on three separate lines.

  5. Check the Reminder check box. Set the reminder time to 15 minutes, just long enough to brew a cup of tea prior to the meeting start.

  6. Click the Select Categories button.

  7. Check Appointment in the Available Categories. Then click the OK button.

  8. Click the Recurrence tab and check the Enable recurrence box.

    Note

    Most work has been done for you automatically. KOrganizer defaults to recurring weekly. Also note that No ending date is chosen. This means that this event will be repeated each Monday (starting, of course, on Monday February 12, 2004) until the end of time (that is, until you delete it).

  9. Since everything is all right here, click the Attendees tab.

  10. In the Attendees tab you should do the following:

    1. You will see that you are the organizer of the event. Click the New button to add the other attendees.

    2. In the Name field, enter the email in the Name <email> format. In our example, enter Joan Holden <jholden@thiscompany.com>.

      Tip

      If the attendees are already in your KDE address book, instead of typing the names and emails, you can press the Select Addressee... button to add them.

    3. Choose Chair as the role.

    4. Click New.

    5. In the Name field, enter Peter Krzinski <pkrzinski@thiscompany.com>.

    6. Click New.

    7. In the Name field, enter Kirsten Friese <kfriese@thiscompany.com>.

    8. Click Apply.

  11. If you have configured KOrganizer use groupware communication, you will be asked if you want to send an email to the attendees, with details of the event and asking for a response if the Request response box from the attendees tab is checked. Else, you can send the invitations choosing the Schedule->Send Invitation to Attendees menu item.

  12. Review the event setup by clicking on the General, Attendees, and Recurrence tabs. If you are satisfied, click OK.

Congratulations, you've scheduled your first event!

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